DISTRICT 6 BOARD OF DIRECTORS MEETING
26 August 2000
The District 6 Board of Directors meeting was called to order by the President at
5:30 PM at Hunt Valley, MD.
Present: President: James Hooven
Vice President: Bill Cole
Secretary: Bette Dudka
Unit Presidents: Geoff Mallette (231), Barbara Doran (147), Jim Callas (135)
Margot Hennings (218)
Representatives: Patricia Wilson (135), Dar Afdahl (146), Rae Dethlefsen (147)
Andre L'Heureux (Past President), Kathryn Kiley (218)
District 6 Coordinator: Millard Nachtwey
President's Opening Remarks: One of the ways I like to operate in coordinating things
for a meeting is by using the computer. As we go between meetings, you will be hearing
from me asking what you are concerned about, what you would like to see on the agenda
before the agenda is printed. My e-mail address is on the list, so feel very free to
contact me and bring up any ideas you might have.
A couple of executive matters have occurred since our last meeting. As you know,
Jim Callas advised us of an ethics violation and that has now been resolved today.
Peter Boyd will be our new Appellate Committee Chairman.
I have appointed a new Finance Committee. Andre L'Heureux, Chairman. Bill Cole,
Geoff Mallette, Steve Robinson, and Nadine Wood as members.
1. Minutes: The minutes of 1 July 2000 were corrected to read "flights" in para
5 rather than "stages" in reference to the GNTeams. With this correction, the minutes
were approved as presented.
2. Treasurer's Report: In Mr. Robinson's absence, Barbara Doran distributed a
written Treasurer's Report to the Board indicating a checking account balance of $5149.28.
3. District Coordinator's Report: Millard Nachtwey stated he was close to mailing
out the finalized 2001 Sectional dates. Just a few things to be
finalized. Barbara Doran stated WBL would not hold a non-LM Sectional this year,
and they are still looking for a Sectional site.
4. Finance Committee Report: Andre L'Heureux stated that in the future, he would hold
a Finance Committee meeting before every District 6 meeting.
5. GNTeams Coordinator's Report: Rae Dethlefsen stated she would like to address
something regarding the schedule. Please note that we have multiple weekends for
the various flights of the GNTeams for District competition. Flights A, B, C, and X
flights will all have their 1st weekend at split sites, south and north. Flight A will
only be held in the north. Dates for Flt A are not confirmed yet because we do not
know when the Team Trials are going to be held, so the dates for Flt A are subject
to change.
The Finance Committee needs to address immediately how we are going to compensate
4 teams, if we are going to give each team X amount of dollars or what. We need to
start advertising in the Supplement so players will know what they are competing for
-- and she needs this information by the middle of September. Ms. Dethlefsen stated
that we need to raise our entry fees to at least Regional levels, we haven't raised
our entry fees in a long time -- they are still at Sectional prices. Since we are
having split sites, except for Flt A, Ms. Dethlefsen said she wanted to eliminate
the $50 compensation for teams traveling two weekends more than 100 miles. We
just don't have the money to continue this. The final weekend of X and C will be
held in the north at the WBL Sectional. This year everyone will have to pre-register.
Ms. Dethlefsen said she would keep in close contact with all the District coordinators
to be certain they know what's going on.
Darwin Afdahl said in Anaheim our local players going home the next day had not
received their money and he would like to establish guidelines on when they get paid.
Bill Cole said they would do this at the Finance Committee. Mr. Robinson does not do
this in advance, because a lot of players end up not going and he doesn't want to send
them a $500 check and then they don't go. Ms. Dethlefsen said they did not contact her
at the Nationals and had they done so, she would have told them that Mr. Robinson
would have their checks available when they register for their first session. That
is when they are supposed to be paid. Barbara Doran said this has always been our
policy, and Mr. Robinson always pays on the spot. So, something must have happened
this year. But, District 6 does have a policy.
6. NAPs Coordinator's Report:. Barbara Doran said she had found a site for the
2000 NAP District finals, the Quality Inn in Arlington, VA. The dates are December
2 and 3, 2000. In 2001, the NAPs will be held at the Knights of Columbus in Arlington,
VA, on Dec 22-23..
OLD BUSINESS:
2002 Nationals Fund Raising: Margot Hennings said they were promoting a cook book
($10.00) and sales were going well. She has distributed the book throughout the
District -- TCs of up-coming Sectionals and Regionals, and others -- and they have
responded with enthusiasm to help. Other fund raising methods are being explored.
Nationals StaC. Andre L'Heureux said he had received the sanction for the StaC to
be held in December and spoken to Michael Carroad, the Director of the StaC.
District 7 will again participate. After Atlanta, we will publish this on the
two District web sites and get the ball rolling. The first mailing will go out in October.
Hotel Roanoke January 2003 Regional: Geoff Mallette reported that the contract had
been signed. Roanoke solicited volunteers and already had 53 people sign-up.
Hunt Valley 2004: Ms. Wilson stated she had a contract with Hunt Valley for 2004
on the table. They are paying us $2,000 for the missing computers. I met with Bob
White at the Alexandria Regional and he objected to a penalty clause being in the
contract. All contracts have a penalty clause and it has always been in every Hunt
Valley contract for 12 years, but Mr. White does not want one. Patricia Wilson asked
that Darwin Afdahl, Millard, and Jim Hooven meet with her at this Regional to try to
solve this problem.
NEW BUSINESS:
. Tape Recorder: Darwin Afdahl said he had talked to Bette Dudka, Secretary,
and she had told him that she had been having a problem hearing everyone.
Tables far away could not be heard clearly. Mr. Afdahl made a motion that we buy
an additional recorder for the meetings. Ms. Dudka seconded the motion. Motion carried.
The President thanked Patricia Wilson and her capable staff for another
enjoyable and successful Hunt Valley Regional -- looks like another 3,000 Regional.
Date of Next District 6 Meeting: The next meeting will be a breakfast meeting
at the Ocean City Regional on Saturday, 21 October 2000, at 10:30 AM. PLEASE
advise the Secretary if you plan to attend.
There being no further business, Bette Dudka moved that the meeting be adjourned.
Barbara Doran seconded. The meeting stood adjourned at 7:15 PM.
Respectfully submitted,
BETTE DUDKA
District 6 Secretary