DISTRICT 6 ANNUAL BOARD OF DIRECTORS MEETING
21 August 2004
The District 6 Meeting was called to order by the President at 5:30 PM at Hunt Valley, MD.
Present:
Officers: President: Kay Afdahl
Treasurer: Steve Robinson
Secretary: Bette Dudka
Unit Presidents: Leo Cardillo (218), Toni Rosenblatt (135), Dick Wegman (147),
Nancy Thompson (Proxy 109), Jack Diskin (Proxy 110}
Representatives: Michael Carroad, Barbara Doran, Nadine Wood, Millard Nachtwey, Don Berman, Bill Cole, Rae Dethlefsen (147), Darwin Afdahl (146), Andre L’Heureux, (218), Patricia Wilson (135).
MABC Reps: Kathryn Kiley. Charity Sack, Lucy McCoy
Guest: Mac Jackson (109)
President’s Opening Remarks: Kay Afdahl addressed the Board stating that her primary objective is to increase communications and exchange ideas between Unit Presidents and/or their designated representatives. Some of the President’s initiatives are to appoint committees to review the D6 Bylaws, select a D6 scholarship winner by 2005, District recognition of overall Novice winners from each Sectional, expansion of the website, sponsorship of a District-wide joint ABA/ACBL game in 2005, and many, many more. (Secretary’s Note: The President has sent a more thorough and detailed outline of all of her goals and objectives to all Board members).
1. Minutes: The minutes of 3 July 2004 were corrected to read “… 36 Flt B GNTeams participated last year” … not 35 as was reported. With this correction, the minutes were approved as presented.
2. Treasurer’s Report: Steve Robinson distributed a written Treasurer’s Report indicating a checking account balance of $18,594.75. There are a few outstanding bills, but we are still in good shape.
3. District Coordinator’s Report: Millard Nachtwey said our 2005 dates are pretty well set and a copy has been sent to all Unit Presidents. Mr. Nachtwey said it was not too early for TCs to start working on 2006 -- booking facilities and scheduling dates. He asked that they start penciling things in and said he would discuss the 06 calendar with them in Va Beach.
4. Finance Committee Report: Andre L’Heureux said that the Treasurer has started advising the Finance Committee of checks written, to whom, and what for as was requested at the last meeting.
5. GNTs Coordinator’s Report: Rae Dethlefsen stated she had sent the proposed Conditions of Contest (CofC) out last week and had hard copies at the meeting if someone wants one. This is the meeting where the CofC are approved and they are due to ACBL by Sept 1st. The sites are left blank because the WBL is moving and they don’t know where yet. That fact doesn’t seem to worry ACBL as long as the Conditions are sent on time. When the sites are determined, the Finance Committee will be notified for approval of expenditures. The Conditions of Contest were approved as presented. Ms. Dethlefsen again asked that she, as well as the NAP Coordinator, be sent the names of Unit Coordinators. It is a Unit President’s responsibility to see that this is done.
6. NAPairs Coordinator’s Report: Barbara Doran asked the Unit Coordinators to publicize this event as much as possible this year and she has sent out flyers for this purpose. She asked that club managers sent her the names of their qualifiers so they could be published on the website. Dates for the NAP Finals are 13-14 Nov 2004. Flt A held at Knights of Columbus Hall (KOCH), Arlington, VA, starting at 1 PM on Saturday, 13 Nov. Flts B & C will have split sites -- one at KOCH and one at the Williamsburg Marriott starting at 11 AM on Sunday, 14 Nov 04.
7. District Director’s Report: Nadine Wood said she had sent out her report from NY, but was having trouble with the attachment. If anyone got a scrambled or unreadable copy, please advise and she will send another copy. She hoped to have her computer fixed for the next report.
8. District 6 Charity Repot: Millard Nachtwey suggested that the dates that looked good to him as District Coordinator for the D6 Charity Games in 2005 are Tuesday, 19 April, for the daytime game, and Thursday, 21 April, for the evening game. He said he would confirm this with Gloria Brown but was sure she would concur.
9. STaC Report: Michael Carroad stated the District 6 STaC would be held 14 Feb through 20 Feb 2005. Mr. Carroad said the elimination of hand records might present a problem, most clubs want everyone to play the same hands and furnish hand records, but others want to shuffle and play. In the past, D6 has printed and furnished hand records which is an expensive procedure. The printing itself is not expensive, but the postage for mailings to the clubs is very expensive. Mr. Carroad said in order for the StaC to make money, we should print ONE COPY of the hand record and mail it to the clubs and then it would be the club manager’s responsibility to make additional hand records for their games. A motion was made to this effect. Carried.
OLD BUSINESS: None.
NEW BUSINESS:
Compensation for the Webmaster: At the present time we are giving Don Berman four (4) free plays per Regional. Michael Carroad informed the Board that District 7 was paying their Webmaster $200 per month, but they have a lot more members. After a lot of discussion and opinions expressed, Steve Robinson made a motion that Don Berman be given all free plays at D6 Regionals. Barbara Doran seconded the motion. Motion carried.
The President thanked and congratulated Patricia Wilson and her staff for hosting another well-attended and enjoyable Hunt Valley Regional -- one that looks like it’s going over the TOP!
Date of Next District 6 Meeting: The next meeting will be a breakfast meeting on Saturday, 6 November 2004, at 10:30 AM at the Virginia Beach Regional. Please advise the Secretary if you plan to attend.
There being no further business, Bette Dudka moved that the meeting be adjourned.
Steve Robinson seconded the motion. The meeting stood adjourned at 7:04 PM.
Respectfully submitted,
BETTE DUDKA, Secretary